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The Dubois Douglas Centres
4747 Lincoln Mall Drive,
Suite 301
Matteson, IL 60443

(708) 283 - 0886 Office
(708) 283 - 0895 Fax
ddc60419@aol.com

JOB OPENINGS

Job Title: Administrative Assistant 

Qualifications

High School Diploma/GED, able to type 45 words per minute and Word Processing experience

General Responsibilities:

The Administrative Assistant is responsible for overseeing the front office, organizing the office supplies and forms, as well as typing, filing and other duties. Assist the Executive Director

Specific Responsibilities

1. The Administtative Assistant is responsible for the efficient running of the office at all times. 

2. The Administrative Assistant is responsible for proofreading all typed work before returning it to staff. 
3. The Administrative Assistant is responsible for maintaining an organized filing system for all files.
4. The Administrative Assistant is responsible for screening all incoming calls, if requested. 
5. The Administrative Assistant is responsible for coordinating and disbursing both incoming and inter-departmental mail to appropriate staff. 
6. The Administrative Assistant is responsible for maintaining a clean and organized front office area at all times.
7. The Administrative Assistant is responsible for ordering office supplies, contacting repair services (i,e. copy machine, computer, vending services,word processor, etc.) when.necessary.
8. The Administrative Assistant is responsible for greeting all visitors and maintaining a professional role/image as representative of the agency.
9. The .Administrative Assistant is responsible for maintaining confidentiality in regards to all staff and clients at all times.
10. The Secretary will report to the Administrative Assistant concerning all office duties.
11. Other duties as assigned by the Program Director.